Rolling Road Golf Club (“the Club,” “we,” “our,” or “us”) is committed to protecting the privacy and security of personal information belonging to our members, guests, employees, and website visitors. This Privacy Policy describes the categories of information we collect, how that information is used and disclosed, and the rights and choices available to individuals. By engaging with the Club, visiting our facilities, or using our online and mobile services, you consent to the practices described herein.
 
Information We Collect
The Club collects personal information directly from members, guests, employees, and applicants, as well as automatically through the use of digital platforms. Information may include names, addresses, telephone numbers, email addresses, dates of birth, family member details associated with membership, payment and billing information, emergency contacts, and participation in Club programs, tournaments, or events.
When guests or visitors interact with the Club, we may collect reservation records, billing details, and event participation information. Applicants and employees may provide resumes, employment history, payroll information, references, and other employment-related data. 


We also collect information when individuals communicate with us by phone, email, or in writing. If you use our website, mobile app, or other online services, we may collect information provided through forms as well as technical data such as IP addresses, browser type, and usage statistics.
 
How We Use Information
Personal information is used for legitimate business purposes, including the administration of membership accounts, the provision of golf, dining, and recreational services, the processing of payments, and the coordination of events, tournaments, and reservations. The Club also uses personal information to communicate important updates, distribute newsletters, and provide information about upcoming activities.
In addition, personal information may be used to comply with legal obligations, to ensure the safety and security of our members and facilities, and to improve the services and amenities offered by the Club.
 
Disclosure of Information
The Club does not sell or rent personal information to third parties. Information may be disclosed to service providers who perform operational functions on our behalf, such as payment processors, IT support providers, or event partners, provided that such parties are bound by confidentiality and data protection obligations.


We may also disclose information when required to do so by law, regulation, or court order, or when disclosure is reasonably necessary to protect the rights, property, or safety of the Club, its members, or others. In certain cases, information may be included in tournament announcements, newsletters, or member directories, unless an individual has chosen to opt out.
 
Data Retention
The Club retains personal information only for as long as necessary to fulfill the purposes for which it was collected, to maintain accurate membership and financial records, or to comply with legal and regulatory requirements. Once information is no longer required, it will be securely deleted or anonymized.
 
Data Security
Appropriate technical, administrative, and physical safeguards are in place to protect personal information against unauthorized access, disclosure, alteration, or destruction. While the Club takes reasonable precautions, no system or method of transmission can be guaranteed to be completely secure.
 
Rights of Individuals
Depending on applicable law, members, guests, employees, and other individuals may have rights relating to their personal information. These rights may include the right to access the personal information held by the Club, the right to request corrections or updates to inaccurate data, the right to request deletion of certain information, and the right to opt out of receiving non-essential communications. Requests to exercise these rights should be directed to the Club using the contact details provided below.
Cookies and Online Tracking
Our website and mobile app may use cookies and similar technologies to enhance user experience, analyze traffic, and improve functionality. Individuals may adjust browser or device settings to refuse or limit cookies; however, certain features may not operate as intended without them.
 
Children’s Privacy
The Club does not knowingly collect personal information from children under the age of 13 without verifiable parental consent. Any information provided for children under family memberships is used strictly for Club-related activities and services.
 
Changes to this Policy
The Club may revise this Privacy Policy periodically. Updates will be posted on our online and mobile platforms and will include the date of the most recent revision. Continued use of Club services or facilities following any changes will constitute acceptance of the updated policy.
 
Terms of Use
By using the Club’s online and mobile platforms, you are accepting the terms and conditions stipulated within this Privacy Policy. If you do not agree with these terms and conditions, you should refrain from further use of the Club’s platforms. Your continued use of the Club’s online and mobile platforms following the posting of updates or changes to this Privacy Policy will signify your acceptance of such updates or changes.
 
Contact Information
Questions or concerns regarding this Privacy Policy, or requests to exercise privacy rights, should be directed to:

Rolling Road Golf Club
814 Hilltop Road
Catonsville, MD 21228
Phone: (410) 747-5190
Email: [email protected]
 
Last Updated: September 16, 2025